Sales & Purchasing Administrator
Location: Exeter, UK (Clyst Honiton) — office-based | Salary: Competitive, DOE | Type: Full-time, permanent
About Rapid Fusion
Rapid Fusion designs and manufactures large-format additive manufacturing (LFAM) systems built around KUKA robotics, serving the defence, aerospace, marine, and commercial sectors. Our Zeus, Apollo, Cerberus, and Medusa platforms are installed at customer sites across the UK and internationally. Rapid Fusion is part of Evolution AM Holdings, alongside Evo 3D and Evolution Media.
The Role
We're looking for a Sales & Purchasing Administrator to join our team at our Exeter office, supporting both our sales function and finance department. You'll sit at the centre of our order-to-invoice process — processing customer orders, raising purchase orders, setting up new suppliers, and generating customer invoices — keeping commercial and financial operations running smoothly as the business grows.
This is a varied, detail-focused administrative role suited to someone organised, numerate, and comfortable working across systems (ERP, HubSpot, QuickBooks) and departments. You'll work closely with sales, account management, and finance colleagues, helping ensure orders are processed accurately and paperwork is right first time.
Key Responsibilities
• Process customer sales orders accurately and in a timely manner, ensuring correct pricing, quantities, and delivery details
• Raise and track purchase orders with suppliers, following up on lead times and confirmations
• Set up new suppliers, including gathering and recording compliance, payment, and account details
• Generate and issue customer invoices, including milestone-based and stage invoicing where required
• Maintain accurate order, supplier, and customer records across our ERP, HubSpot CRM, and QuickBooks systems
• Support the sales team with order administration, quote follow-up, and general commercial admin
• Support the finance team with invoice queries, purchase ledger admin, and month-end order/invoice reconciliation
• Liaise with suppliers and customers professionally to resolve order, delivery, or invoicing queries
• Maintain filing and documentation to support audit, compliance, and reporting requirements
• Identify opportunities to improve order processing and administrative workflows as the business scales
Requirements
• Proven experience in a sales administration, purchasing, order processing, or finance administration role
• Confident working across multiple business systems; understanding of ERP systems, HubSpot, and QuickBooks is desirable
• Strong attention to detail and accuracy, particularly when handling orders, pricing, and invoices
• Good organisational skills with the ability to manage multiple orders and priorities at once
• Comfortable liaising with customers, suppliers, and internal teams across sales and finance
• Competent with Microsoft Excel and general office software
• A proactive, methodical approach and willingness to get involved across the order-to-cash process
• Right to work in the UK
Desirable
• Experience working within a manufacturing, engineering, or technical products business
• Familiarity with milestone or stage-based invoicing
• Basic bookkeeping or purchase/sales ledger experience
What We Offer
• Competitive salary
• Company benefits package
• A varied role at the heart of a fast-growing engineering business, working across sales and finance
• Small, collaborative team with direct exposure to how the business operates commercially
• Genuine opportunity to grow with a rapidly expanding company
How to Apply
Send your CV and a brief note on your relevant experience to enquiries@rapidfusion.co.uk.